Contest Guidelines
History
In our recent history, SAW could only offer a Scrollsaw Contest when one or more of our Board of Director members were present to organize and run the contest. For some time now, we have been working on a way of offering a SAW sponsored contest at more venues. The situation existed though, that it would not be possible for one or more Board of Director members to attend each event. Therefore, we have developed a procedure by which any SAW member can run a contest for a particular event. With this package, a member should be able to organize and run a Scrollsaw Contest under the SAW Guidelines. While this does not mean SAW will not attend your event. SAW will continue to provide the Guidelines. A Scrollsaw Contest has proven to be a very successful addition to a Scrollsaw Picnic or other Scrollsaw event.
The contest at each picnic is separate from all other contests. Individuals sponsor the picnics and these are the people to contact for information on a specific picnic. If you send the form at the bottom of this page, SAW will assist you in advertising your contest/event through the web site and SAW Dust. SAW cannot be held responsible if these Guidelines are not followed. If any questions should arise, they should be addressed to the Contest Chairman or Picnic Sponsor.
All entry fees will now be collected and used by the group running the contest and can be used for the purchase of additional awards for the winners in each of the contest categories. Any donations collected from vendors are welcome additions to this resource of additional awards.
Scrollsaw Contest Guidelines
The SAW Contest program is designed to allow any hosting group to have a Scrollsaw Contest under SAW Guidelines at their event. SAW has developed guidelines and procedures to provide for consistency in the way a Scrollsaw contest is run. If you use the SAW Contest Guidelines, we would like to have you display and hand out SAW literature. With the addition of the Literature Display Stand, this can be accomplished with very little manpower or space. Someone must keep the display filled with the appropriate paperwork.
The Contest links below provide all of the information needed and picture examples to help run a Scrollsaw Contest. Look the program over during the planning stage of an event to allow yourself time to consider the resources needed to run a contest.
Please read all of this information carefully. If you have any questions, the main contact would be the Home Office. Any of the BOD members may also be contacted with questions.
You have agreed to:
- Abide by the Guidelines provided by SAW in the preparation for, holding of, and reporting after, of this Scrollsaw Contest.
- Provide tables, space required, and the risers to make the contest a success.
- Provide the printed examples of judging criteria and a copy of the judges training video to the judges ahead of the actual contest.
- Display and distribute SAW literature
- Do all of your own printing.
If you send a list of the winners and photographs of winners of major ribbons (preferably with their projects) to SAW, they will be used for the web page and in SAW Dust. The number of pictures published in SAW Dust will depend on the amount of space available. Pictures should have a minimum resolution of 300 dpi.
Below this are links to all of the information and picture examples that you should need. If you have previously run a contest, then you should all ready have those items in your possession, but check for updated versions. Please note that an additional category was added to the contests in 2007. You may need to make additional Category signs as a result of this change.
Written Guidelines on how the Contest should be run.
- Contest Manual (PDF version)
- Contest Manual (Word 2000 or greater version) Clickable index for easier searching on a specific subject
- Picture guide for grouping projects into categories
You will need to provide:
- 3 judges
- Manpower to take entries
- Tables
- Build the Display Risers.
- Build the Scroller's Choice ballot box.
- Make the Category signs. and the Pre Teen Junior Signs
- Build the Literature Display Stand - for displaying and allowing the public to obtain SAW literature.
- Forms to print for Literature Display Rack:
- SAW Application - 2 sided document, tri-folded, preferably printed on canary colored paper.
- Local Chapter Brochure - 2 sided document, tri-folded.
- Merchandise Order Form - Single Sided
- SAW Program flyer - 2 sided document, tri-folded.
- A person to act as a Master of Ceremonies to award ribbons.
- Additional prizes for the winners (if desired)
- Project Identification materials - Explained in Contest Manual under Project ID System.
- Reports that should be returned to SAW after the contest:
- Pictures, minimum 300 dpi) of the winners with their winning project
Information you will need:
- Hand Outs
- Public - given to participants explaining the basic rules of the contest
- Scroller's Choice Ballots - given to the public for voting for the Scroller's Choice Award.
- Entry Forms - Given to and filled out by people entering projects into contest.
- Signs and Posters
- Ribbons and certificates
- Ribbon List - List of ribbon types and styles recommended
- Award of Merit certificate
- Award of Merit - No border, print on certificate paper
- Judging procedures and materials
- Handout
- Judging - sign to be placed on back of judge clipboard
- Movie - Each judge should review prior to contest
- Low resolution copy of the movie (2.8 mg)
- Medium resolution copy of the movie (16.4 mg)
- High resolution copy of the movie (16.4 mg)
- Article - About judging a scrollsaw contest
- Forms - Used by the judges to record their selections
- Envelope - Thank you envelope for judges, fill with
- Feedback survey - from judges to contest giver
- Gift - Show your appreciation of the judges job by providing an appreciative gift
| Notification of a Contest for submission onto Webpage and Into SawDust |
|---|